Boost Your Freelance Income with the Best Invoicing Tools of 2025
Only about 40% of freelancers use dedicated invoicing software — but those who do often get paid faster, spend less time on admin, and project a more professional image. Manual invoices or generic spreadsheets might seem easy, but they’re costing you precious time and risking late or missed payments.
This list breaks down the top 7 invoicing tools for freelancers in 2025, comparing features like customizable templates, automation options, pricing, and ease of use. Whether you’re just starting out or looking to upgrade your current system, you’ll find the perfect invoicing solution to streamline billing and boost your cash flow.
| FreshBooks | Time-tracking freelancers | ~$17/month | 30 days | iOS & Android | Stripe, PayPal, G Suite, Shopify | Project-based time tracking & automated reminders |
| QuickBooks | Full accounting + invoicing | ~$25/month | 30 days | iOS & Android | 650+ apps incl. PayPal & HubSpot | Comprehensive bookkeeping & tax tools |
| Wave | Free invoicing | Free | N/A | iOS & Android | Stripe, bank accounts | Unlimited free invoicing |
| Zoho Invoice | International invoicing | Free plan | N/A | iOS & Android | Zoho suite, G Suite, Zapier | Multi-currency & highly customizable templates |
| Bonsai | Contracts + proposals | ~$17/month | 7 days | iOS & Android | Zapier, Calendly, Slack | Integrated proposals, contracts, and invoicing |
| Invoice Ninja | Open-source flexibility | Free/$10+ | N/A | iOS & Android | Zapier, Stripe, PayPal | Self-hosting & advanced API access |
| AND.CO | Simple guided workflows | ~$18/month | 30 days | iOS & Android | Slack, Zapier, PayPal | Minimalist contracts & invoicing interface |
1. FreshBooks
FreshBooks is a freelancer-focused invoicing solution known for its intuitive interface and built-in time tracking. It makes it easy to log hours on projects and convert them directly into invoices. Automated payment reminders save you time chasing clients, and customizable templates let you present a professional image that matches your brand.
| Feature | Details |
|---|---|
| Best for | Freelancers needing time tracking & invoicing |
| Starting Price | ~$17/month |
| Free Trial | 30 days |
| Mobile App | iOS & Android |
| Integrations | Stripe, PayPal, G Suite, Shopify, more |
| Standout Feature | Project-based time tracking and automated reminders |
stackpenFreshBooks’ mobile app is a lifesaver when you’re on the go — you can send invoices right after a client meeting!
2. QuickBooks Online
QuickBooks Online goes beyond invoicing with comprehensive accounting capabilities. Freelancers can manage expenses, track income, calculate taxes, and send professional invoices all in one platform. It’s ideal if you plan to expand into a small business or want more control over your finances.
| Feature | Details |
|---|---|
| Best for | Freelancers who want full accounting features |
| Starting Price | ~$25/month |
| Free Trial | 30 days |
| Mobile App | iOS & Android |
| Integrations | Over 650 apps including PayPal, Square, HubSpot |
| Standout Feature | Comprehensive bookkeeping and tax tools |
stackpenIf you plan to grow your freelancing into a full business, QuickBooks’ advanced reporting tools are a huge advantage.
3. Wave
Wave is the favorite choice for freelancers on a tight budget who still want professional-looking invoices. It offers completely free invoicing, only charging payment processing fees if you accept online payments. Its interface is simple but effective, perfect for beginners.
| Feature | Details |
|---|---|
| Best for | Freelancers who need free invoicing |
| Starting Price | Free |
| Free Trial | N/A – it’s always free |
| Mobile App | iOS & Android |
| Integrations | Basic integrations with Stripe and bank accounts |
| Standout Feature | Unlimited free invoicing |
stackpenWave is unbeatable if you’re just starting freelancing or want to keep your expenses at zero.
4. Zoho Invoice
Zoho Invoice is packed with customization and international features like multi-currency and multi-language support, making it perfect for freelancers working with overseas clients. It includes a client portal for transparent communication and easier payment tracking.
| Feature | Details |
|---|---|
| Best for | Freelancers with international clients |
| Starting Price | Free plan available |
| Free Trial | Not needed; free tier offers full features |
| Mobile App | iOS & Android |
| Integrations | Zoho ecosystem, G Suite, Zapier, Stripe |
| Standout Feature | Highly customizable templates & multi-currency support |
stackpenIf you regularly invoice clients overseas, Zoho’s multi-currency invoicing can save you hours and avoid confusion.
5. Bonsai
Bonsai isn’t just for invoicing — it’s an all-in-one platform that includes proposals, contracts, time tracking, and payments. Freelancers can manage client relationships from proposal to final payment, all in a beautifully designed dashboard.
| Feature | Details |
|---|---|
| Best for | Freelancers who need contracts & proposals |
| Starting Price | ~$17/month |
| Free Trial | 7 days |
| Mobile App | iOS & Android |
| Integrations | Zapier, Calendly, Slack |
| Standout Feature | Proposals, contracts, and invoicing in one tool |
stackpenNeed to send contracts and invoices in one flow? Bonsai’s workflows make client onboarding seamless.
6. Invoice Ninja
Invoice Ninja is an open-source tool with robust features and extensive integrations.
Freelancers can choose a self-hosted version for full control or use their cloud platform. It’s perfect for developers or tech-savvy freelancers.
| Feature | Details |
|---|---|
| Best for | Freelancers who want open-source flexibility |
| Starting Price | Free basic plan; paid plans from ~$10/month |
| Free Trial | N/A – free tier available |
| Mobile App | iOS & Android |
| Integrations | 50+ including Zapier, Stripe, PayPal |
| Standout Feature | Self-hosting and advanced API access |
stackpenInvoice Ninja’s self-hosting option is rare — it gives you full ownership of your invoicing data and brand.
7. Fiverr Workspace (formerly AND.CO)
Fiverr Workspace is the successor to AND.CO, offering freelancers a streamlined way to manage contracts, proposals, invoices, and expenses.
Its minimalist design makes it perfect for beginners or those overwhelmed by complex platforms. As part of Fiverr, it benefits from seamless integration with their freelance marketplace.
| Feature | Details |
|---|---|
| Best for | Freelancers wanting a guided, simple experience |
| Starting Price | ~$18/month |
| Free Trial | 30 days |
| Mobile App | iOS & Android |
| Integrations | Slack, Zapier, PayPal |
| Standout Feature | Minimalist contracts & invoicing interface |
StackPen’s Tip:
If you loved AND.CO, you’ll feel right at home in Fiverr Workspace — it’s the same tool, just under a new name.
stackpenIf you loved AND.CO, you’ll feel right at home in Fiverr Workspace — it’s the same tool, just under a new name.
Invoice Simple
Invoice Simple is a straightforward invoicing app designed for freelancers and small businesses who need quick, professional invoices without complex features. It’s perfect for those who don’t need full accounting but want to send polished invoices fast. You can invoice from your phone or desktop, and accept payments easily.
| Feature | Details |
|---|---|
| Best for | Freelancers who want simple, no-fuss invoicing |
| Starting Price | Free basic plan; paid from ~$7/month |
| Free Trial | N/A (free plan always available) |
| Mobile App | iOS & Android |
| Integrations | Limited integrations; focuses on standalone use |
| Standout Feature | Lightning-fast invoice creation on mobile |
stackpenIf you only need to send quick, simple invoices and don’t want extra features, Invoice Simple is a stress-free choice.
🟢 HoneyBook
HoneyBook is an all-in-one client management platform built for freelancers and creatives. It combines proposals, contracts, invoicing, payments, and project workflows in a beautifully designed interface. Best suited for photographers, designers, consultants, and service-based solopreneurs who want everything in one place.
| Feature | Details |
|---|---|
| Best for | Freelancers & creatives managing projects end-to-end |
| Starting Price | ~$16/month (annual plan) |
| Free Trial | 7 days |
| Mobile App | iOS & Android |
| Integrations | QuickBooks, Calendly, Zapier, Gmail |
| Standout Feature | Seamless project management from proposals to payment |
stackpenHoneyBook’s proposal-to-payment flow is a game changer for creatives who need everything organized and automated.
🏆 If you’re unsure, choose FreshBooks!
FreshBooks stands out as the best overall invoicing software for freelancers, combining ease of use, powerful time tracking, and professional invoicing features. It’s the most widely used choice among freelancers globally.
Comments